How to Read a Merchant Processing Statement in Canada
Find processing volume, total fees, effective rate, Interac charges, card-brand costs and hidden recurring items on a Canadian merchant statement.
Start with one complete statement period. Find gross processed sales, transaction count and every processing-related fee page. Reconcile the totals before calculating an effective rate.
Find the statement period and sales total
Confirm the opening and closing dates, then identify submitted or processed card sales. Do not confuse deposits, net funding or bank transfers with gross processing volume. Refunds and chargebacks may appear separately.
- Statement period
- Gross card sales by brand
- Transaction count
- Refunds and chargebacks
Reconcile before calculating
If the statement’s fee total does not equal the visible components, stop and label the difference. A confident but wrong total is worse than an incomplete result. KYMPAY’s analyzer is designed to surface confidence and ask for confirmation when a statement layout is ambiguous.
Turn the statement into a decision
Calculate effective rate, review per-transaction impact and identify recurring charges. Then compare proposed pricing using the same transaction pattern. One month can be unusual, so seasonal businesses may need multiple periods.
Put the comparison into practice
Compare Canadian payment processors, then calculate your effective processing rate using one complete statement period.
Frequently asked questions
Where are total fees on a merchant statement?+
They may be in a summary, amount deducted or fees charged section—or assembled from multiple fee pages. Verify against settlement totals.
Why is net deposit not processing volume?+
Net deposit can already subtract fees, refunds, chargebacks or reserves. Use gross processed sales for an effective-rate calculation.
Check current rates and terms with the provider. KYMPAY also sells merchant services; read our editorial approach.